Applicants can create their own usernames and passwords to log into EMPOWER. When logged in, they can access applications that will fill in with previously known information, saving the applicant from having to re-enter information already in EMPOWER.
Applications can now have deadlines that determine when an application opens and closes for each program and are controlled by administrators. Receipt of an application will automatically add documents, and the admissions status will update as documents are received throughout the admissions process.
EMPOWER provides the ability to designate committee members, provide purposes for the meetings, establish committee meeting times, assign committee members to meeting times, assign applicants to meeting times, provide email communications, establish and implement scoring of applicants, and process acceptances and rejections.
The full interview process can now be handled: invite candidates to interviews and allow them to choose a date for a campus visit, pair the student with interviewers, collect custom data from the student, and collect interviewers’ evaluations of the candidate. The candidate’s admissions status, required tasks, and communication track are automatically updated at each step of the process.
Administrators can set up a schedule of automated status and document updates. They can also generate a master evaluation form, which uses data in EMPOWER to allot points to applicants based on their attributes. Key elements used to determine whether or not an applicant will advance can easily be extracted from the system.
Administrators can assign screeners in batch and completion of a screening form will automatically update the status of the applicants. Screening results can be used to determine—in batch—which applicants will be allowed to continue on to the interview phase and which will be rejected.
The EMPOWER Web Portal provides Admissions counselors with the ability to do things like view things like view and update their prospects’ information, send emails, invite prospects to events and view their missing documents, just to name a few. This webinar will provide an overview of what counselors can do on the Web, allowing EMPOWER Specialists to demonstrate the following to Admissions counselors: home page customization, menu exploration and user specific functions.
Admissions Funnel Reports allow Administrators and Admissions users to measure their recruitment progress from one year to another. Attendees will learn how to set up and use the various Funnel Reports available in EMPOWER.
The Admissions Grid is a web based grid of admissions information that can be used to view information and process applicants. With over 500 fields available for use, the grid provides users with a customizable way to easily view, extract and process applicant data. This enhancement benefits schools that want users to be able to quickly review applicant data via the web portal; export custom admissions reports; send emails to groups of applicants via the web; or manage the screening, interviewing, and evaluation process from the web. Schools that want to use this feature should contact firstname.lastname@example.org for more information.
Would you like to eliminate some of your processes within the Admissions module? Use the Admissions Parameters screen to set up the automation of things like system generated applicant emails, login assignment and counselor assignment. This webinar provides an overview of these and many other functions that drive the Admissions module.
Would you like to evaluate the success of your recruitment sources or territories? Perhaps you’d like to query prospect status changes or find individuals who haven’t responded to Admissions Counselor communications. EMPOWER has the reports you need to evaluate your recruitment by providing everything from data reports to simple counts.
If you would like to generate a daily to-do list, send automated correspondence, and track all communications with the click of a button, you’ll want to check out this webinar where you’ll learn how to use the most powerful tool in the Admissions module. During this webinar, you will review:
- Creation of correspondence templates
- Setting up parameters to define who receives which communication at what time
- Tracking of communications
- Tracking of required/received documents
- Generation of a to-do list
EMPOWER provides the ability to automatically assign prospects and applicants to admissions counselors as soon as they are added to the system. Do you assign counselors alphabetically based on applicants’ last names? Or perhaps you assign counselors based on territory or program and major. From something as simple as assigning the same counselor to all applicants to more complex combinations, EMPOWER has over twenty criteria options to create the combinations that your school needs to automate your counselor assignment. This twenty minute webinar provides instructions on how to create counselors and combinations; then assign those combinations to those counselors.
Save time by automatically adding documents to a prospect’s document track when they are posted into the system! This webinar will show you how to create a customizable list of documents based on the prospect’s entry type and status, and automatically create documents to track when a prospect submits their application or inquiry card. This process uses online forms, admissions parameters, and the communications timetable, and is recommended for intermediate EMPOWER users.
The admissions status code tracks the prospective student as they move from being a lead all the way to their enrollment. EMPOWER allows you to change statuses individually, change statuses in batch, and even automate status changes for prospects. This webinar will teach you how to do each kind of status change – individual, batch, and automatic – and provide troubleshooting hints as well.
Use EMPOWER Profiles to create extracts that can be opened within Microsoft Excel. This webinar will go through the full process of generating extracts, verifying the addresses that will display, and tagging students with trackable Communication Codes (Action ID Code). Although focused on profiles, this webinar will also be useful for creating extracts elsewhere in EMPOWER.
A closed message system within EMPOWER, the Notes function allows users to attach a note to an individual student’s record for other departments to read or to send messages to other EMPOWER users, either individually or by user group. A single note can be sent or a note can be scheduled to be sent on a regular basis, such as reminding registrars to perform rollovers every term or year.
The EMPOWER Dashboard Reports put information at your fingertips! During this webinar, you’ll see the different reports that are available and learn how to set them up so that they’re viewable right from your EMPOWER Web Portal home page. Reports currently available include:
- Admissions: Number of students in each status
- Student Records: Number of students enrolled by division
- Financial Aid: Amount of financial aid awarded by aid type
A comprehensive campus directory, the Data Book provides an online profile of individuals within specific user groups such as students, faculty and alumni. Separate Data Books can be created based on the groups who have been given permission to view them and the data that has been set up to be displayed. This allows for numerous directories to be created, such as students and/or alumni searching for other students and/or alumni; prospects and students searching for faculties and their bios; financial aid administrators looking for students’ aid information; housing administrators looking for students’ housing information; etc. This webinar provides instruction on creating a Data Book including what information is to be displayed about a user group and which user groups have permissions to view it.
Do you want to extract Admissions data out of EMPOWER but want the ability to define who the extract encompasses and what data is included? Look no further than function AT/X48, EMPOWER’s Admissions Data Extract. This webinar shows users how to use this powerful tool to get data from the admissions portion of the EMPOWER database for various reasons including mailings, reporting, and other analysis.
Do you have a large amount of data that needs to be entered into EMPOWER? Why not load it in a single batch instead of hand entering every record? Watch this webinar to learn about the files necessary for loading your data, how to load the data using those files and how to check for any errors within the load. With approximately 50 screens available for load processes within EMPOWER, you’ll want to take advantage of this time saving process.
Do you have prospects, students, or alumni with multiple EMPOWER records and want to get that data into a single, complete record? This webinar will walk you through how to prevent duplicates, find existing duplicates, move and merge data, and delete records so your information can stay current and organized.
Create and maintain events in EMPOWER using Events Management. In Part 1, intermediate users will see the extensive functionality of Events Management including online self-registration, creating secondary events within events, assigning attendees to groups and tracking event attendance, just to name a few. Attendees will learn how to set up and maintain events both on the web and office view of EMPOWER and how those with login credentials can easily register for an event.
Event registrants are required to have login credentials to register for an event. Part 2 of this webinar provides instruction on providing login information to prospects who would like to register for an event.
EMPOWER has discovered that many schools are not collecting their IPEDS ethnicity data correctly – both in terms of EMPOWER’s functionality and NCES’s official IPEDS guidelines. This webinar gives detailed instructions on the correct way to set up online applications and collect ethnicity information from prospects and students. Learn to use EMPOWER’s designated demographic and attribute codes to stay in compliance with IPEDS regulations and keep your data accurate. This webinar is intended for both Admissions staff who collect the initial data and for Records staff who report on it.
Do you have students in your AT and SR modules who are missing key pieces of information? EMPOWER has a process to check for missing student data in the AT and SR modules. This session will discuss how to set up a missing data search, do individual and batch missing data checks, automate the data checking process, and communicate with students about incomplete data.
Having a complete applicant file is important when trying to process applications. EMPOWER provides specific screens to assist admissions users in searching for key pieces of missing data to assist in this process. In this webinar, users will learn how to search for individuals who are missing important demographic information, missing documents and/or transcripts and missing email addresses. Users will also be able to enter missing demographic data and/or contact individuals to submit their missing information.
EMPOWER users often have questions about the fields on online forms – where does the information go when the forms are posted into EMPOWER, and how do I know which screens to use to find the information I want? This webinar explains how information from online forms gets mapped to EMPOWER. Specifically, the webinar will focus on five screens: Personal Information, Test Scores, College Information, Demographic/Misc/Attribute codes, and Questionnaires. Each section will offer helpful hints for using these screens, and answer some frequently asked questions about how data from forms appears in EMPOWER.
EMPOWER’s online forms can be used for things like inquiries, applications, secondary applications, student data review and event registration. This webinar will provide an overview of each of these functions as well as training on the basic setup of an online form.
When creating online forms in EMPOWER, users can add special screens that allow applicants to do things like upload multiple documents, fill out completely user definable questionnaires or pay a fee associated with the form being completed. Mapping can also be done so that applicants are presented with a form based on their answer to a question, avoiding the need for a potentially long list of applications. Take advantage of this webinar that provides instruction on the use of these screens in your online forms.
When creating online forms in EMPOWER, simple HTML code can be used to define breaks and headings within pages, create bolded or highlighted text and include links to outside sources, such as special instructions or the FAFSA. This webinar will provide users with the instructions they’ll need to use HTML code to create a cleaner, well organized online form.
In this session you’ll see a demonstration of the online recommendation process from the applicant’s submittal of their reference to the viewing of the final recommendation. We’ll go into both the Web portal and the office view of EMPOWER to demonstrate all of the setup required to be able to take advantage of the automated online recommendation process.
The new Pre-Admission Coursework Audit feature provides the ability to run an audit of a candidate’s coursework prior to being admitted into a degree program. In this webinar we’ll look at how to set up the admissions coursework requirements and how to run an audit to see if those requirements have been met.
EMPOWER allows for thorough tracking and evaluation of a prospect’s transfer courses. This webinar will walk through the full process of adding transfer schools and courses to a prospect’s record along with a range of features associated with transfer credits. Learn how to pull transfer schools in automatically from a prospect’s application, have credit print on transcripts, show future prospects which courses earn transfer credit and more.
Are you overwhelmed trying to figure out how to use the vast amount of EMPOWER data to get meaningful information? Reporting Profiles are your solution! Reporting Profiles allow you to produce lists and counts of individuals based on an extensive amount of data as selection criteria. You can also use the lists to send emails, letters and as selection criteria for various reports and extracts. Profiles can be used again and again and provide the foundation for even more specialized reports.
During this webinar on Reporting Profiles, users will see:
- What they are
- How to use them
- Where they can be applied
Rollovers provide the ability to create records for new catalogs and term tables by copying existing records, avoiding manual data entry. This webinar provides a review of how to get an institution’s catalog ready for the next academic year including how and when to roll over catalogs and terms and how and when a rollover can (and can’t) be undone.
Surveys can be used for creating course evaluations, general surveys, and questionnaires for use in the admissions recommendation process and online forms, such as applications and inquiry cards. Learn how to create surveys and questionnaires using this powerful tool.
Are you trying to find a student but aren’t sure how to spell their name? Would you like to find students with holds on their accounts who have less than/more than a specific account balance? Would you like to use EMPOWER without removing your hands from the keyboard? Use wildcards and shortcuts to do this and so much more!